Administrative Assistant II/FMLA Coordinator – Holyoke

Position Type:

Full-time

Salary Range:

36 - 0 Yearly

CARMEN L. ORTIZ

• Prepared and mailing leave of absence packages within established legal and departmental timeframes.  Explained FMLA and personal leaves to employees and managers.  Tracked and monitored the leaves.  Received and tracked benefits payments for employees on leaves.
• Assisted with workers compensation by maintaining a log on reported injuries and illnesses, notifying managers of restrictions received by occupational health and providing demographic information to our third party administrator.  Completed the Department of Industrial Accidents Form 101 when there is a lost time accident within the legal timeframe.  Provided our third party administrator with the wage report as required for a lost time accident.
• Coordinated of Tuition Reimbursement processed check requests and tracked information into the Activity Sheet. 
• Administered all employee insurance plans including health, dental, life and disability.   
• Processed dental and health insurance enrollments, cancellations and changes into Cyborg and healthcare websites.  Processing CDH monthly bills.
• Processed cobra checks and leave of absence checks.

• Recorded employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination data. 
• Updated employee files to document personnel actions and to provide information for payroll and other uses. 
• Examined employee files to answer inquiries and provide information to authorized persons. 
• Compiled data from personnel records and prepared reports. 
• Computed wages and recorded data for use in payroll processing. 
• Compiled and maintained records for use in employees’ benefits administration. 
• Administered FMLA/STD by ensuring proper documentation is completed by the employee and medical personnel, notified payroll and supervisors of employees on leave, notified supervisors of restrictions and return-to-work releases, processed short-term disability paperwork and notified employees as to their job status based on the six month out policy. 
• Responsible for maintaining/tracking the FMLA/Worker’s Compensation Activity Sheet. 
• Assisted in recruitment of temporary employees for the plant.  This included attendance at weekly recruitment meeting, daily interaction with temporary agencies, scheduling and conducting interviews and processing invoices. 
• Responsible for the maintenance of Tuition Reimbursement via processing check requests and sending letters to the colleges. 
• Assisted with special projects such as benefit open enrollment, children’s holiday party, employee appreciation day, employee mailings, etc.